Badges: Exhibitor badges for all personnel engaged in build-up, stand attendance, and breakdown of the exhibition is mandatory.
Breakdown: Please do not breakdown or put items away off your stand prior to the announcement given that the show is closed, as this could affect your future invitation to the event.
Bus: There will be a bus running on a shuttle service from the railway station to the venue. This service will be free of charge and will run continuously commencing at 8.30am from the train station and 9.45am from the exhibition each day. Last bus will depart from the exhibition at 5.45pm on Saturday and 5.15pm on Sunday.
Cash Point: there is one on site.
Children: Under the Health and Safety Act, NO CHILDREN under the age of 14 years will be permitted on the premises during set-up or break down. After this time they must be accompanied or supervised by a responsible adult whilst on the premises.
Electricity:: If you book electricity, a socket will be provided within or near to each stand. You are required to bring adapters and extension leads as you will require to distribute from the socket these need to be PAT tested prior to arrival. ALL electrical appliances must be subjected to Portable Appliance Testing (PAT). Labelling of appliances with date of inspection is necessary as verification of testing. Four way multi-block extension leads of no more than 2 metres in length must be utilised. All extension leads MUST be uncoiled and fitted with appropriate fuses. Multiple plug adaptors are not permitted. The electrical contractor will ensure compliance with regulations. If you do not pre-book electricity please be aware that it cannot be ordered at the event.
Emergency Exits: It is important that the areas around all the emergency exits are kept clear and unobstructed at all times.
Emergency Procedures: Fire points are sited around the exhibition hall. Please ensure that you are familiar with your nearest emergency exit and location of the fire points. If an emergency arises please leave by the nearest exit. Do not attempt to take anything with you. Do not attempt to return to the building until the all clear is given.
Exhibition Stands: Please be aware that should any stands exceed their space, you will be approached and asked to move within the area that you are contracted to.
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First Aid: First Aid will be on duty during the show, if you require first aid assistance please come to the Information Office for help.
Furniture: Tables and chairs will be available as requested. You will need to report to the Information Office, furniture will need to be signed out.
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Gangways: Must be kept clear at all times during show opening hours. If you discover a fire, raise the alarm immediately via the nearest break-glass or inform a member of staff or security.
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Information Office: Saturday 9am – 5pm, Sunday 9.30am – 4.30pm
Insurance of Layouts: We do hold general public liability insurance for the duration of the show. No insurance cover is taken out for Layouts, trade exhibitors, societies or preservation societies. Own arrangements must be made for these purposes.
It is an insurance requirement that all equipment must have been tested by a qualified electrician prior to the show.
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Kettles: These are prohibited in the exhibition halls
Leaflets: It is prohibited to hand out leaflets on the door or in the aisles you can do this from your stand. Your co-operation is appreciated. Please ensure that any fixing agent used will not cause damage to the exhibition hall - no bolts, tacks, pins etc. are allowed, blue tack should be used in place of sellotape.
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Opening Times: 10am – 5pm Saturday
10am – 4.30pm Sunday
Be advised we open at 9.30am each day to allow early entry to pre-booked visitors, provided trade are ready and aisles are clear.
Organisers' Mobile and Emergency Number: 07831 775450 Sally Dodds, 07825 624816 Iain MacRae
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Presentation: All stands should be complete, ready and staffed at least 30 minutes before the public opening times. Equally, we expect every stand to remain fully staffed for the entire duration of the exhibition. It is our aim to present the best possible image of the hobby to the public. Throughout the show please make every effort to assist in this aim, particularly by ensuring that your stand is clean, tidy and well presented with your name and stand number clearly on display.
Refuse Collection: A black bag may be collected from the Information Office. Please leave any rubbish in a black bag by your stand for collection after the show closes each evening.
Restaurant and Licensed Bar: See show guide for opening times
Security: Security will be provided throughout the weekend. Could all exhibitors please ensure that all items on stands and layouts are covered when you leave the exhibition hall (with your own cloths). It may be advisable, if possible, not to leave any extremely valuable items in the hall overnight.
Show Guide: A complimentary show guide can be collected from the Information Office.
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Tablecloths: All table tops should be covered and we would ask you to use Festival of Railway Modelling tablecloths only. Can we please ask that you do not put these on the floor. We do try to keep them as clean as possible. Please bring your own cloths to cover your stand once set up as we cannot give extras for this. Tablecloths may be collected from the Information Office (one per table booked). Please ensure they are returned to the Information Office on Sunday after the show closes. Any tablecloths borrowed and not returned will be charged for at a cost of £35.00 each.
Undercutting: As Organisers’ of the event we would request that traders do not enter into a price war by undercutting. This is not in the best interest of the show or the hobby.
Unloading/Exhibitors Car Park: You will not be able to drive into the halls. After unloading please move your vehicles to the Exhibitors Car Park. All cars in the Exhibitors Car Park must display their vehicle pass at all times.
Vehicles: are left at the owners risk. The organisers do not take any responsibility for any damage.